Essential Records Needed for GLP Audits

Introduction

Audits are a critical part of Good Laboratory Practices in pharma (GLP). They ensure that laboratories adhere to regulatory standards and maintain data integrity. For a successful audit, having the right records is essential. This article outlines the key documents and records required to meet GLP compliance in pharmaceutical laboratories during audits.

1. Study Plans and Protocols

Auditors will review detailed study plans and protocols for each project. These documents must outline objectives, methodologies, and responsibilities, aligning with GLP study design for drug development. Ensure that all study plans are signed, approved, and accessible.

2. Raw Data Records

Raw data is the foundation of laboratory studies and must be accurate and complete. This includes experimental observations, measurements, and calculations. Proper GLP recordkeeping in laboratories ensures that all raw data is traceable and meets regulatory standards.

3. Standard Operating Procedures (SOPs)

GLP SOP examples provide auditors with insights into how laboratory activities are standardized. SOPs should cover all critical operations, including sample handling, equipment calibration, and safety procedures.

4. Equipment Maintenance and Calibration Logs

Auditors will verify that laboratory equipment is properly calibrated and maintained. Records should include calibration certificates, maintenance schedules, and reports in compliance with GLP requirements for laboratory equipment.

5. Training Records

Training documentation demonstrates that personnel are qualified to perform their roles. Good Laboratory Practices training for pharma records should include dates, topics covered, and participant details to ensure compliance.

6. Quality Assurance Audit Reports

Regular GLP QA audits in pharma are essential for internal compliance monitoring. Audit reports must include findings, corrective actions, and verification of implemented changes.

7. Test and Reference Material Documentation

Documentation for test and reference materials ensures traceability and quality. This includes certificates of analysis, storage conditions, and usage logs, aligning with GLP standards for safety studies.

8. Study Reports

Final study reports summarize the outcomes of non-clinical studies. These reports must be comprehensive, accurate, and aligned with GLP study report requirements. Ensure that all deviations from protocols are documented and justified.

9. Archiving and Retention Records

GLP requires that all records be archived securely for a specific retention period. Archiving logs should indicate the location, retrieval processes, and conditions of storage. Proper archiving is critical for GLP certification requirements.

10. Corrective and Preventive Action (CAPA) Documentation

Auditors will review CAPA records to assess how the laboratory addresses non-compliance issues. These documents should include root cause analyses, corrective measures, and follow-up actions to maintain GLP compliance.

Preparing for GLP Audits

To ensure readiness for GLP audits:

• Conduct internal reviews of all required documents and records.
• Organize records systematically for easy access during audits.
• Train personnel on how to prepare for GLP audits and manage interactions with auditors.

Conclusion

Proper documentation is the cornerstone of a successful GLP audit. From study plans to CAPA records, laboratories must maintain accurate, comprehensive, and well-organized documentation to demonstrate GLP compliance in pharmaceutical laboratories. By understanding the essential records required for audits, laboratories can ensure regulatory compliance and maintain the integrity of their research data.